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Xero Certified Advisors
Xero Payroll Setup, Migration & Support Services
Our Xero Payroll setup service helps you get payroll right from the start, whether you are setting up for the first time or moving from another payroll system. We can help with employee records, year-to-date figures, pay calendars, pensions, RTI setup and your first pay run.
Xero Gold Champion Partner
Xero Migration Specialists
AAT Licensed Accountant
Tell us your employee count, current payroll system and pay frequency. We’ll review your requirements and recommend the right project scope — no obligation.
Who this service is for
Who We Help
This page is built for businesses at different stages of their Xero Payroll journey. You’ll likely fall into one of these:
- Businesses setting up Xero Payroll for the first time
- Employers moving payroll from Sage or QuickBooks
- Businesses transferring payroll during the tax year
- Employers that need YTD figures transferred
- Companies needing pension configuration
- Businesses connecting Xero with another payroll platform
Xero Payroll setup services
Xero Payroll Setup Services for UK Businesses
Every payroll setup is different. Your pay dates, employee types, pension arrangements, leave policies, and reporting needs all affect how Xero Payroll should be configured.
Employee setup
- Add employee details and payroll information
- Configure pay rates and tax details
- Set up salaried and hourly employees
- Prepare employee pay templates
Pay run setup
- Configure weekly, fortnightly, or monthly pay calendars
- Review payroll settings before the first pay run
- Reduce manual processing and common setup errors
- Set up repeatable payroll workflows
Leave and employee records
- Configure leave settings
- Review annual and statutory leave requirements
- Maintain clear employee payroll records
- Support accurate payroll calculations
HMRC payroll setup
- Configure payroll settings for UK requirements
- Support PAYE and National Insurance setup
- Prepare Xero Payroll for RTI reporting
- Review payroll records before submission
Employee access
- Help configure employee access where available
- Make payslips easier for employees to access
- Support leave and timesheet workflows where relevant
Payroll reporting
- Configure useful payroll reports
- Review payroll costs and deductions
- Support management reporting
- Help your team understand Xero Payroll reports
Project scope
What Can Be Included in Your Xero Payroll Project?
Your final scope will depend on your existing payroll system, employee numbers, data quality, and payroll requirements. Depending on what you need, our work can include:
Xero Payroll organisation setup
Employee payroll records
Tax codes and National Insurance details
Salary and pay-rate setup
Year-to-date payroll figures
Pay calendars
Leave settings
Pension configuration support
Payroll app integrations
RTI setup support
First pay run assistance
Payroll reporting
Xero Payroll migration
Xero Payroll Migration: More Than Moving Employee Records
Year-to-date figures, tax information, pay rates, deductions, pension details, and payroll settings all need careful review. Our Xero Payroll migration service helps move the information you need while checking the data before your first live pay run.
Planning a Xero Payroll migration?
Tell us your current payroll system, employee count and preferred go-live date. We’ll review what needs to move before recommending the project scope.
Xero Payroll integrations
Xero Payroll Integrations for UK and International Businesses
Xero can work alongside a range of payroll, HR, workforce management, and payment platforms. We help businesses review suitable integration options and configure supported connections based on their location and requirements. Integration features can change, so we confirm available options before recommending a setup.
BrightPay
Used by many UK and Irish employers and payroll professionals. We help review how BrightPay and Xero fit into your accounting workflow.
Gusto
Supports US payroll, benefits, and employee management. We help businesses review workflows between Gusto and Xero.
Deputy
Supports scheduling and time tracking, with integration options that can support payroll workflows.
Employment Hero
Offers payroll and HR tools for businesses in supported regions. We help assess how payroll information should flow into Xero.
SimplePay
A payroll platform designed for South African employers. We support the accounting and integration side of the setup.
Deel
Supports international hiring, contractor payments, and global workforce management.
Why choose eCloud Experts
Why Choose eCloud Experts for Xero Payroll?
Xero Certified Advisors
Your payroll project is supported by people who work with Xero and understand how accounting and payroll records connect.
Setup and migration support
We can support both new Xero Payroll setups and businesses moving from another payroll system.
Payroll Data Checked Before Go-Live
We compare key employee records, YTD figures and payroll settings against the source information before the first live pay run.
Payroll Integration Experience
We assess supported connections between Xero and payroll, HR, workforce and pension platforms based on your actual workflow.
Training for your team
We can show your team how to manage common payroll tasks and understand the setup we have created. See our Xero Training services.
Ongoing Xero support
Need help after launch? See our Xero Support Services for existing Xero users.
Frequently asked questions
Xero Payroll Setup FAQs
Find clear answers to common Xero migration questions before starting your project.
The timescale depends on employee numbers, payroll complexity, existing records, and whether year-to-date figures need to be transferred. We review these points before confirming the project plan.
We can help assess and transfer supported payroll information from existing systems into Xero Payroll. The exact migration scope depends on the source system and available data.
Yes. Where required, we can help prepare and enter the year-to-date figures needed for the new payroll setup.
Yes. We can help configure Xero Payroll alongside common UK pension arrangements. The available connection and submission options depend on the provider.
We can support businesses using Xero alongside region-specific payroll applications. We first review your country, payroll requirements, and software before recommending an approach.
Yes. Support and training can be included so your team understands the new setup and can manage future payroll tasks with confidence.
Yes. We can configure Xero Payroll from scratch for a new business, including organisation settings, pay calendars, employee records and HMRC setup, without any migration required.
Typically we need employee details, pay rates, tax codes, pay frequency, leave policies, and pension arrangements. If you're migrating, we'll also ask for year-to-date figures and recent pay run history.
Xero Payroll can support workplace pension duties alongside providers such as Nest, The People's Pension, Smart Pension, Aviva and NOW: Pensions. The available automation depends on the provider.
Yes, mid-year migrations are common. We'll transfer the year-to-date figures needed so your records stay accurate from the point of switch onward.
Need Help With Xero Payroll?
Whether you are setting up Xero Payroll for the first time or moving from another payroll system, eCloud Experts can help you plan the setup, prepare your data, and get ready for your first pay run.