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- Connect Your Sales Channels, Payments and Accounting with Xero
eCommerce Xero Setup Services for Online Businesses
Our eCommerce Xero Setup services help online retailers connect their sales channels, payment providers and accounting records in Xero. Whether you sell through Shopify, Amazon, WooCommerce or multiple marketplaces, eCloud Experts can configure Xero around your business needs.
We help organise sales, fees, refunds, inventory accounting and financial reporting, using suitable integrations to reduce manual work and improve record accuracy.
Xero Gold Champion Partner
Xero Migration Specialists
AAT Licensed Accountant
Clients We Migrated into Xero
What our client Says
Xero for eCommerce Businesses
Using Xero for eCommerce businesses gives online retailers a central place to manage sales, expenses, payment fees, refunds, marketplace settlements and financial reporting. However, connecting your online store to Xero is only the first step.
A reliable Xero eCommerce Accounting setup also needs the correct account mappings, payment gateway settings, clearing accounts and reconciliation process. At eCloud Experts, we help online sellers configure Xero and suitable accounting applications around their sales channels and business requirements.
- Xero organisation setup
- Ecommerce platform integration
- Sales account mapping
- Marketplace fee mapping
- Payment gateway configuration
- Clearing account setup
- Shopify Xero integration
- Amazon Xero integration
- A2X Xero integration
- Link My Books Xero setup
- Synder Xero integration
- VAT configuration
- Inventory app integration
- Xero reconciliation setup
- Reporting configuration
Why eCommerce Accounting Can Become Complicated
eCommerce accounting can become complicated when sales figures, payment provider reports and bank deposits do not match.
Online marketplaces and payment gateways often deduct processing fees, commissions, refunds and other adjustments before transferring money to your bank. As your business grows, managing these differences across several sales channels can become difficult.
Without accurate sales mapping, clearing accounts and eCommerce sales reconciliation, your financial reports may not reflect the full value of your sales and expenses.
Sales and Bank Deposits Do Not Match
Your ecommerce platform may report gross sales of one amount while the bank receives a lower settlement after deductions.
Marketplace Fees Need Correct Mapping
Amazon, Shopify, eBay, Etsy and other platforms can deduct commissions, payment charges and service fees. These amounts need to be recorded separately from sales income.
Growing Businesses
As order volumes increase, spreadsheets and manual accounting can become harder to maintain. A suitable Xero setup and connected applications can help organise sales, fees and reconciliations.
Multi Company Businesses
Businesses operating several companies may need separate Xero organisations, consistent account structures and clear reporting across each entity. This requires careful planning to keep financial records organised.
Payment Gateways Add Another Accounting Layer
Stripe, PayPal, Shopify Payments and Square may each have different settlement schedules, transaction fees and refund processes.
Refunds Need Correct Treatment
Customer refunds, returns and adjustments need to be mapped correctly so your sales and financial reports remain dependable.
Multiple Channels Increase Transaction Volume
A business selling through Amazon, Shopify, eBay and Etsy may generate thousands of financial transactions every month.
Xero eCommerce Integration for Online Stores
Our Xero eCommerce Integration services help online businesses connect their sales channels and payment providers with Xero using suitable accounting applications.
At eCloud Experts, we assess your existing platforms, transaction volumes, payment methods and reporting requirements before recommending an integration approach. Depending on the system, this may involve mapping sales, fees, refunds, VAT and settlement information into Xero.
- Shopify
- TikTok Shop
- Amazon
- Walmart
- eBay
- Square
- Etsy
- Stripe
- WooCommerce
- PayPal
The right integration should support accurate accounting records and make it easier to understand how marketplace activity relates to your bank deposits.
Xero Organisation Setup for eCommerce Businesses
A well-planned Xero organisation setup helps online businesses record sales, payment fees, refunds, taxes and expenses in the correct accounts.
As part of our eCommerce Xero Setup services, we configure the accounting structure around your business needs. This can include the chart of accounts, payment accounts, clearing accounts, VAT settings, tracking categories, user permissions and financial reporting.
- Chart of accounts
- Payment accounts
- Financial settings
- Clearing accounts
- VAT settings
- Tracking categories
- User access
- Reporting structure
If you already use Xero, we can review your existing settings, identify configuration issues and recommend suitable changes before connecting additional eCommerce applications.
Shopify Xero Integration for Online Stores
Our Shopify Xero Integration service helps online retailers organise sales, payment fees, refunds and bank settlements between Shopify and Xero.
Shopify stores may receive payments through Shopify Payments, PayPal, Stripe or other providers. Each provider can have different fees and payout schedules, which need to be recorded correctly for reliable eCommerce accounting.
- Shopify sales
- Shopify Payments
- Refunds
- Transaction fees
- VAT mappings
- Clearing accounts
- Bank settlements
- Xero reconciliation
At eCloud Experts, we help configure sales mappings, VAT settings, clearing accounts and reconciliation processes. For stores with higher transaction volumes, we can also assess whether A2X, Synder or another suitable integration would better support the accounting workflow.
Amazon Xero Integration and Settlement Accounting
Our Amazon Xero Integration service helps online sellers record Amazon sales, marketplace fees, refunds and settlement information within Xero.
Amazon payouts can include several transaction types, such as sales income, referral fees, fulfilment charges, refunds and tax adjustments. As a result, the money received in your bank may differ from the sales total reported by Amazon.
- Amazon settlements
- Marketplace fees
- Refunds
- Sales mappings
- VAT mappings
- Clearing accounts
- Multi currency transactions
- Bank reconciliation
At eCloud Experts, we help configure account mappings, clearing accounts, VAT settings and settlement reconciliation. Where appropriate, we can also set up A2X or Link My Books to support Amazon accounting and financial reporting.
Sage Business Cloud to Xero Conversion Options
Not every company needs the same level of historical data.
We can structure your Sage Business Cloud to Xero conversion around the amount of information you want to retain inside Xero.
A2X Xero Integration
A2X can be useful for businesses selling through marketplaces or processing higher transaction volumes.
Our A2X Xero integration service can include:
- Ecommerce platform connection
- Xero connection
- Chart of accounts mapping
- Sales mapping
- Fee mapping
- Refund mapping
- Tax configuration
- Clearing account setup
- Settlement testing
- Reconciliation review
Link My Books Xero Setup
A Link My Books Xero setup may be suitable for ecommerce sellers that want to organise marketplace sales, fees, refunds and tax information before posting accounting entries into Xero.
We can help configure account mappings, tax settings, settlement treatment and reconciliation workflows.
Synder Xero Integration
A Synder Xero integration may suit businesses using several ecommerce platforms and payment providers.
We can help configure:
- Sales channel connections
- Payment gateway connections
- Xero account mappings
- Tax mappings
- Fees
- Refunds
- Clearing accounts
- Synchronisation settings
- Reconciliation processes
The aim is to select an application that supports your accounting process instead of adding unnecessary complexity.
Payment Gateway Integration with Xero
Your ecommerce platform is only one part of the accounting journey. Customer payments may pass through:
Stripe
PayPal
Shopify Payments
Square
Our payment gateway integration with Xero service can help organise how sales, processing fees, refunds and settlements are recorded. This creates a clearer accounting trail from the original customer transaction through to the final amount received in your bank account.
What We Configure in Your eCommerce Xero Setup
01
Chart of Accounts
We can create or review Xero accounts for ecommerce sales, marketplace fees, payment charges, refunds, inventory and relevant balance sheet items.
02
Sales Mapping
Sales from each agreed ecommerce platform can be mapped to the appropriate Xero income accounts.
03
Clearing Accounts
Clearing accounts can help explain the difference between gross platform sales and the net amount deposited into the bank.
04
Marketplace and Payment Fees
Marketplace commissions and payment processing costs can be separated from sales income.
05
Refund Mapping
We configure how customer refunds and relevant adjustments should be recorded.
06
VAT Mapping
Where included within the agreed scope, VAT rates and ecommerce tax mappings can be configured within Xero and connected applications.
07
Tracking and Reporting
Suitable Xero tracking options can be considered where management wants additional reporting across different areas of the business.
08
Reconciliation Workflow
We review how marketplace settlements and payment provider transactions should match against Xero and the bank.
eCommerce VAT and Xero Setup
VAT can become more complex when an online business sells through multiple platforms or into different markets. As part of an agreed eCommerce Xero setup service, we can help configure the accounting structure used to record relevant VAT information. This may include:
- VAT rates
- Ecommerce sales mappings
- Marketplace fees
- Refund mappings
- Clearing accounts
- Integration tax settings
The correct VAT treatment depends on your individual business circumstances, customer locations and transaction types.
Inventory Integration with Xero
Product based ecommerce businesses may require more than a sales integration. Where appropriate, Xero can work with specialist inventory applications such as Cin7 Core and Unleashed. Before recommending an inventory integration, we consider areas such as:
- Product volume
- Warehouses
- Sales channels
- Purchase orders
- Stock management
- Order processing
This helps determine whether your business needs a dedicated inventory system alongside Xero.
Our eCommerce Xero Setup Process
Review Your eCommerce Business
We review your sales channels, payment gateways, bank accounts, transaction volume, current accounting software and reporting requirements.
01
Design the Accounting Structure
We determine how sales, fees, refunds, taxes and settlements should move through your accounting system.
02
Configure Xero
We configure the agreed chart of accounts, tax settings, payment accounts, clearing accounts, tracking and other relevant areas.
03
Connect Your eCommerce Platforms
The agreed ecommerce channels and accounting applications are connected with Xero.
04
Configure Account Mapping
Sales, fees, refunds, taxes and other transaction types are mapped to the appropriate Xero accounts.
05
Test Transactions and Settlements
Sample transactions are reviewed to check that the accounting workflow is operating as expected.
06
Review Reconciliation
We check how ecommerce settlement entries match against the payments reaching your bank.
07
Training and Handover
Where included within the scope, we explain how your completed Xero setup for ecommerce business works and how your team should manage the ongoing accounting process.
08
Who We Help
Our eCommerce Xero setup services can support different types of online businesses.
Shopify Stores
Configure Shopify sales, payments, fees and refunds within Xero.
Amazon Sellers
Organise Amazon settlements, marketplace charges and reconciliation using Xero and suitable ecommerce applications.
eBay and Etsy Sellers
Bring marketplace accounting information into Xero using appropriate sales, fee and settlement mappings.
WooCommerce Businesses
Create a WooCommerce and Xero accounting process around your store and payment providers.
Multi Channel Retailers
Connect several ecommerce channels with one central accounting system.
Growing Online Businesses
Replace disconnected spreadsheets and manual accounting processes with a more organised Xero accounting structure.
Our Short-Term Xero Support services are designed for businesses facing temporary accounting challenges or needing additional financial expertise.
Why Choose eCloud Experts for eCommerce Xero Setup?
Xero Gold Champion Partner
Our team works across Xero accounting, implementation, migration, training and support.
eCommerce Accounting Experience
We understand how marketplace settlements, payment gateways, platform fees and refunds affect ecommerce bookkeeping.
A2X Certified
We can configure A2X with Xero where it is appropriate for your ecommerce accounting requirements.
Synder Certified
We can help configure Synder with Xero for suitable ecommerce and payment workflows.
Xero App Knowledge
Our team works with ecommerce and inventory applications including A2X, Link My Books, Synder, Cin7 Core and Unleashed.
Migration Support
If you are moving accounting data from another platform, we can also assess your Xero migration requirements.
Training and Ongoing Support
Your team can receive training on the completed ecommerce Xero accounting setup, with further support available where required.
Real Xero Projects and Client Success Stories
See how businesses have improved their accounting systems through Xero migration, configuration, reconciliation and optimisation. These projects demonstrate our experience working with complex financial data and different Xero requirements.
Xero Cleanup and Optimisation for Little Spring Wonders
Little Spring Wonders Daycare Nursery needed greater confidence in its Xero financial data. The project included historical reconciliation, transaction corrections, bank balance verification, bank rules and a wider Xero optimisation review.
Four Company NetSuite to Xero Migration for SweetTree Home Care Services
SweetTree Home Care Services moved four group companies from NetSuite to Xero while retaining three years of detailed financial history. The project included Xero configuration, transaction migration, reconciliation and finance team training.
Multi Currency SAP Business One to Xero Migration for Meta Maya Environmental
Meta Maya Environmental moved from SAP Business One to Xero with multi currency requirements, historical financial data and detailed reporting needs. The project included data review, Xero configuration, migration and staff training.
Helpful eCommerce Xero Guides
Explore practical guides covering ecommerce Xero integrations, Amazon accounting, A2X, online seller accounting and Xero migration. These resources can help you understand different options before deciding how your ecommerce accounting system should be configured.
Must Have Xero Integrations for eCommerce
Learn how A2X, Synder, Link My Books and other applications can support ecommerce accounting with Xero.
Xero for eCommerce: Guide for Online Sellers
Understand how Xero can work with Shopify, Amazon, WooCommerce and other ecommerce platforms.
Simplifying Amazon FBA Accounting with Xero and A2X
Learn how Amazon settlements, marketplace fees and A2X can work together within a Xero accounting process.
Xero Migration for eCommerce Businesses
Understand what to consider when moving an ecommerce business from another accounting platform to Xero.
EXPLORE MORE XERO MIGRATIONS
More Platforms We Migrate to Xero
We migrate businesses to Xero from a wide range of accounting platforms, with careful data mapping, reconciliation and support throughout the move.
- FAQ
Frequently Asked Questions About eCommerce Xero Setup
eCommerce Xero setup services involve configuring Xero and suitable connected applications so sales, marketplace fees, refunds, taxes, settlements and bank deposits can be recorded through an organised accounting process.
Xero can support ecommerce businesses using platforms such as Shopify, Amazon, eBay, Etsy and WooCommerce. The right setup depends on transaction volume, payment providers, tax requirements, inventory needs and reporting requirements.
Yes. Shopify accounting data can be connected with Xero using suitable integrations. We can help configure the Shopify Xero integration, account mappings, payments, fees, refunds and reconciliation process.
Yes. Amazon settlement information can be brought into Xero using suitable ecommerce accounting tools. We can help configure Amazon sales, fees, refunds, settlement mappings and reconciliation.
Yes. Our A2X Xero integration service can include platform connection, chart of accounts mapping, sales mapping, fees, refunds, taxes, clearing accounts and settlement testing.
Yes. We can provide Link My Books Xero setup where the application suits your ecommerce accounting requirements.
Yes. Synder can connect supported ecommerce platforms and payment providers with Xero. We can help configure account mappings, fees, refunds, tax settings and reconciliation workflows.
Yes. We can help create suitable Xero accounting workflows for Stripe, PayPal and other supported payment providers.
Yes. We can design a multi channel ecommerce accounting setup covering several stores, marketplaces, payment providers and bank accounts.
Yes. If you are moving from another accounting system, we can assess your historical data, required migration period and ecommerce integrations before defining the migration scope.
Get Your eCommerce Xero Setup Right From the Start
Our eCommerce Xero setup specialists can configure Xero, connect suitable ecommerce platforms and build an accounting process around the way your online business actually operates.
Whether you need a new Xero setup for ecommerce business, Shopify Xero integration, Amazon Xero integration, A2X Xero integration, Link My Books Xero setup, Synder Xero integration or help correcting an existing system, we can review your requirements and recommend the next steps.