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- Connect Your Sales Channels, Payments and Accounting with Xero
eCommerce Xero Setup Services
Managing ecommerce accounts becomes more difficult as your business grows across Shopify, Amazon, eBay, Etsy, WooCommerce and other online marketplaces.
Sales may happen on one platform, payments may arrive through another, marketplace fees may be deducted before settlement, and refunds or VAT adjustments may appear separately.
Our eCommerce Xero setup services help bring these different financial flows into one organised accounting system.
Xero Gold Champion Partner
Xero Migration Specialists
AAT Licensed Accountant
Clients We Migrated into Xero
What our client Says
Xero for eCommerce Businesses
Using Xero for ecommerce can give your business a central place to manage sales, fees, refunds, payment settlements, expenses and financial reporting. However, simply connecting an ecommerce platform to Xero is rarely enough.
- Xero organisation setup
- Ecommerce platform integration
- Sales account mapping
- Marketplace fee mapping
- Payment gateway configuration
- Clearing account setup
- Shopify Xero integration
- Amazon Xero integration
- A2X Xero integration
- Link My Books Xero setup
- Synder Xero integration
- VAT configuration
- Inventory app integration
- Xero reconciliation setup
- Reporting configuration
Why eCommerce Accounting Can Become Complicated
Online sellers often find that the amount shown as sales on their ecommerce platform does not match the money received in the bank.
This happens because marketplace and payment providers may deduct fees, refunds, commissions, taxes and other adjustments before sending a payout.
As transaction volumes increase, these differences can become harder to manage manually.
Sales and Bank Deposits Do Not Match
Your ecommerce platform may report gross sales of one amount while the bank receives a lower settlement after deductions.
Marketplace Fees Need Correct Mapping
Amazon, Shopify, eBay, Etsy and other platforms can deduct commissions, payment charges and service fees. These amounts need to be recorded separately from sales income.
Growing Businesses
If spreadsheets and manual processes are becoming difficult to manage, we can review how Xero and connected apps could support a better finance process.
Multi Company Businesses
Our Xero implementation consultants can help configure several Xero organisations with consistent accounting and reporting structures where appropriate.
Payment Gateways Add Another Accounting Layer
Stripe, PayPal, Shopify Payments and Square may each have different settlement schedules, transaction fees and refund processes.
Refunds Need Correct Treatment
Customer refunds, returns and adjustments need to be mapped correctly so your sales and financial reports remain dependable.
Multiple Channels Increase Transaction Volume
A business selling through Amazon, Shopify, eBay and Etsy may generate thousands of financial transactions every month.
Xero eCommerce Integration
We configure the main Xero organisation around your ecommerce accounting requirements. This can include:
- Shopify
- TikTok Shop
- Amazon
- Walmart
- eBay
- Square
- Etsy
- Stripe
- WooCommerce
- PayPal
The right integration depends on your sales channels, monthly transaction volume, payment methods, VAT requirements and reporting needs.
Xero Organisation Setup
We configure the main Xero organisation around your ecommerce accounting requirements. This can include:
- Chart of accounts
- Payment accounts
- Financial settings
- Clearing accounts
- VAT settings
- Tracking categories
- User access
- Reporting structure
If you already use Xero, we can review your current configuration before making changes.
Shopify Xero Integration
Shopify businesses may receive payments through Shopify Payments, PayPal, Stripe and other providers.
Our Shopify Xero integration service can help organise the accounting process between your Shopify store and Xero.
We can configure areas such as:
- Shopify sales
- Shopify Payments
- Refunds
- Transaction fees
- VAT mappings
- Clearing accounts
- Bank settlements
- Xero reconciliation
For businesses processing larger order volumes, we can also assess whether tools such as A2X, Synder or another ecommerce accounting application would provide a more suitable accounting workflow.
Amazon Xero Integration
Amazon accounting can become complicated because one settlement may contain several different transaction types.
Our Amazon Xero integration service can help organise Amazon sales, marketplace fees, refunds and settlement data within Xero.
Depending on your business, we can help configure:
- Amazon settlements
- Marketplace fees
- Refunds
- Sales mappings
- VAT mappings
- Clearing accounts
- Multi currency transactions
- Bank reconciliation
For suitable businesses, an A2X Xero integration or Link My Books Xero setup may also be used to bring summarised settlement information into Xero.
Sage Business Cloud to Xero Conversion Options
Not every company needs the same level of historical data.
We can structure your Sage Business Cloud to Xero conversion around the amount of information you want to retain inside Xero.
A2X Xero Integration
A2X can be useful for businesses selling through marketplaces or processing higher transaction volumes.
Our A2X Xero integration service can include:
- Ecommerce platform connection
- Xero connection
- Chart of accounts mapping
- Sales mapping
- Fee mapping
- Refund mapping
- Tax configuration
- Clearing account setup
- Settlement testing
- Reconciliation review
Link My Books Xero Setup
A Link My Books Xero setup may be suitable for ecommerce sellers that want to organise marketplace sales, fees, refunds and tax information before posting accounting entries into Xero.
We can help configure account mappings, tax settings, settlement treatment and reconciliation workflows.
Synder Xero Integration
A Synder Xero integration may suit businesses using several ecommerce platforms and payment providers.
We can help configure:
- Sales channel connections
- Payment gateway connections
- Xero account mappings
- Tax mappings
- Fees
- Refunds
- Clearing accounts
- Synchronisation settings
- Reconciliation processes
The aim is to select an application that supports your accounting process instead of adding unnecessary complexity.
Payment Gateway Integration with Xero
Your ecommerce platform is only one part of the accounting journey. Customer payments may pass through:
Stripe
PayPal
Shopify Payments
Square
Our payment gateway integration with Xero service can help organise how sales, processing fees, refunds and settlements are recorded. This creates a clearer accounting trail from the original customer transaction through to the final amount received in your bank account.
What We Configure in Your eCommerce Xero Setup
01
Chart of Accounts
We can create or review Xero accounts for ecommerce sales, marketplace fees, payment charges, refunds, inventory and relevant balance sheet items.
02
Sales Mapping
Sales from each agreed ecommerce platform can be mapped to the appropriate Xero income accounts.
03
Clearing Accounts
Clearing accounts can help explain the difference between gross platform sales and the net amount deposited into the bank.
04
Marketplace and Payment Fees
Marketplace commissions and payment processing costs can be separated from sales income.
05
Refund Mapping
We configure how customer refunds and relevant adjustments should be recorded.
06
VAT Mapping
Where included within the agreed scope, VAT rates and ecommerce tax mappings can be configured within Xero and connected applications.
07
Tracking and Reporting
Suitable Xero tracking options can be considered where management wants additional reporting across different areas of the business.
08
Reconciliation Workflow
We review how marketplace settlements and payment provider transactions should match against Xero and the bank.
eCommerce VAT and Xero Setup
VAT can become more complex when an online business sells through multiple platforms or into different markets. As part of an agreed eCommerce Xero setup service, we can help configure the accounting structure used to record relevant VAT information. This may include:
- VAT rates
- Ecommerce sales mappings
- Marketplace fees
- Refund mappings
- Clearing accounts
- Integration tax settings
The correct VAT treatment depends on your individual business circumstances, customer locations and transaction types.
Inventory Integration with Xero
Product based ecommerce businesses may require more than a sales integration. Where appropriate, Xero can work with specialist inventory applications such as Cin7 Core and Unleashed. Before recommending an inventory integration, we consider areas such as:
- Product volume
- Warehouses
- Sales channels
- Purchase orders
- Stock management
- Order processing
This helps determine whether your business needs a dedicated inventory system alongside Xero.
Our eCommerce Xero Setup Process
Review Your eCommerce Business
We review your sales channels, payment gateways, bank accounts, transaction volume, current accounting software and reporting requirements.
01
Design the Accounting Structure
We determine how sales, fees, refunds, taxes and settlements should move through your accounting system.
02
Configure Xero
We configure the agreed chart of accounts, tax settings, payment accounts, clearing accounts, tracking and other relevant areas.
03
Connect Your eCommerce Platforms
The agreed ecommerce channels and accounting applications are connected with Xero.
04
Configure Account Mapping
Sales, fees, refunds, taxes and other transaction types are mapped to the appropriate Xero accounts.
05
Test Transactions and Settlements
Sample transactions are reviewed to check that the accounting workflow is operating as expected.
06
Review Reconciliation
We check how ecommerce settlement entries match against the payments reaching your bank.
07
Training and Handover
Where included within the scope, we explain how your completed Xero setup for ecommerce business works and how your team should manage the ongoing accounting process.
08
Who We Help
Our eCommerce Xero setup services can support different types of online businesses.
Shopify Stores
Configure Shopify sales, payments, fees and refunds within Xero.
Amazon Sellers
Organise Amazon settlements, marketplace charges and reconciliation using Xero and suitable ecommerce applications.
eBay and Etsy Sellers
Bring marketplace accounting information into Xero using appropriate sales, fee and settlement mappings.
WooCommerce Businesses
Create a WooCommerce and Xero accounting process around your store and payment providers.
Multi Channel Retailers
Connect several ecommerce channels with one central accounting system.
Growing Online Businesses
Replace disconnected spreadsheets and manual accounting processes with a more organised Xero accounting structure.
Why Choose eCloud Experts for eCommerce Xero Setup?
Xero Gold Champion Partner
Our team works across Xero accounting, implementation, migration, training and support.
eCommerce Accounting Experience
We understand how marketplace settlements, payment gateways, platform fees and refunds affect ecommerce bookkeeping.
A2X Certified
We can configure A2X with Xero where it is appropriate for your ecommerce accounting requirements.
Synder Certified
We can help configure Synder with Xero for suitable ecommerce and payment workflows.
Xero App Knowledge
Our team works with ecommerce and inventory applications including A2X, Link My Books, Synder, Cin7 Core and Unleashed.
Migration Support
If you are moving accounting data from another platform, we can also assess your Xero migration requirements.
Training and Ongoing Support
Your team can receive training on the completed ecommerce Xero accounting setup, with further support available where required.
Real Xero Projects and Client Success Stories
See how businesses have improved their accounting systems through Xero migration, configuration, reconciliation and optimisation. These projects demonstrate our experience working with complex financial data and different Xero requirements.
Xero Cleanup and Optimisation for Little Spring Wonders
Little Spring Wonders Daycare Nursery needed greater confidence in its Xero financial data. The project included historical reconciliation, transaction corrections, bank balance verification, bank rules and a wider Xero optimisation review.
Four Company NetSuite to Xero Migration for SweetTree Home Care Services
SweetTree Home Care Services moved four group companies from NetSuite to Xero while retaining three years of detailed financial history. The project included Xero configuration, transaction migration, reconciliation and finance team training.
Multi Currency SAP Business One to Xero Migration for Meta Maya Environmental
Meta Maya Environmental moved from SAP Business One to Xero with multi currency requirements, historical financial data and detailed reporting needs. The project included data review, Xero configuration, migration and staff training.
Helpful eCommerce Xero Guides
Explore practical guides covering ecommerce Xero integrations, Amazon accounting, A2X, online seller accounting and Xero migration. These resources can help you understand different options before deciding how your ecommerce accounting system should be configured.
Must Have Xero Integrations for eCommerce
Learn how A2X, Synder, Link My Books and other applications can support ecommerce accounting with Xero.
Xero for eCommerce: Guide for Online Sellers
Understand how Xero can work with Shopify, Amazon, WooCommerce and other ecommerce platforms.
Simplifying Amazon FBA Accounting with Xero and A2X
Learn how Amazon settlements, marketplace fees and A2X can work together within a Xero accounting process.
Xero Migration for eCommerce Businesses
Understand what to consider when moving an ecommerce business from another accounting platform to Xero.
EXPLORE MORE XERO MIGRATIONS
More Platforms We Migrate to Xero
We migrate businesses to Xero from a wide range of accounting platforms, with careful data mapping, reconciliation and support throughout the move.
- FAQ
Frequently Asked Questions About eCommerce Xero Setup
eCommerce Xero setup services involve configuring Xero and suitable connected applications so sales, marketplace fees, refunds, taxes, settlements and bank deposits can be recorded through an organised accounting process.
Xero can support ecommerce businesses using platforms such as Shopify, Amazon, eBay, Etsy and WooCommerce. The right setup depends on transaction volume, payment providers, tax requirements, inventory needs and reporting requirements.
Yes. Shopify accounting data can be connected with Xero using suitable integrations. We can help configure the Shopify Xero integration, account mappings, payments, fees, refunds and reconciliation process.
Yes. Amazon settlement information can be brought into Xero using suitable ecommerce accounting tools. We can help configure Amazon sales, fees, refunds, settlement mappings and reconciliation.
Yes. Our A2X Xero integration service can include platform connection, chart of accounts mapping, sales mapping, fees, refunds, taxes, clearing accounts and settlement testing.
Yes. We can provide Link My Books Xero setup where the application suits your ecommerce accounting requirements.
Yes. Synder can connect supported ecommerce platforms and payment providers with Xero. We can help configure account mappings, fees, refunds, tax settings and reconciliation workflows.
Yes. We can help create suitable Xero accounting workflows for Stripe, PayPal and other supported payment providers.
Yes. We can design a multi channel ecommerce accounting setup covering several stores, marketplaces, payment providers and bank accounts.
Yes. If you are moving from another accounting system, we can assess your historical data, required migration period and ecommerce integrations before defining the migration scope.
Get Your eCommerce Xero Setup Right From the Start
Our eCommerce Xero setup specialists can configure Xero, connect suitable ecommerce platforms and build an accounting process around the way your online business actually operates.
Whether you need a new Xero setup for ecommerce business, Shopify Xero integration, Amazon Xero integration, A2X Xero integration, Link My Books Xero setup, Synder Xero integration or help correcting an existing system, we can review your requirements and recommend the next steps.