Xero Accountant | Xero Migration | Xero Support | Xero Training | Crypto Accounting
+44 0203 488 6202
info@ecloud-experts.com
- Crunch to Xero Migration Services
Our Crunch to Xero Migration Services move your financial records from Crunch to Xero, rebuild missing historical transactions from bank and card data, and reconcile every balance before handover. No guessed numbers. No quiet gaps.
Xero Gold Champion Partner
Xero Migration Specialists
AAT Licensed Accountant
What we migrate
Agreed master data, transactions, balances and history
Complexity handled
Multicurrency, VAT/GST, group structures and tailored mappings
How we validate
Comparative control reports and documented exceptions
What you receive
Configured Xero, training and post-migration support
Clients We Migrated into Xero
What our client Says
- Direct answer
Can Exact Online be migrated to Xero?
Yes. Exact Online financial data can be extracted, mapped and migrated into Xero, but the two platforms structure accounts, tax and reporting differently. A reliable migration — sometimes called an Exact to Xero conversion — depends on accounting decisions, not just a data export and import.
eCloud Experts agrees the target design, conversion period, currencies and data types before processing begins. We transform the source data into Xero-compatible records, then reconcile the agreed control totals. Where an item cannot be represented exactly in Xero, we document the treatment and agree it with your finance team.
A migration, not a blind conversion
Exact Online may include cost centres, projects, VAT configurations and add-on integrations that don’t map one-to-one onto Xero. We decide what should be migrated as-is, redesigned, or supported by a connected app instead.
- Migration suitability
Who should migrate from Exact to Xero?
Businesses that switch from Exact to Xero are usually looking for simpler, real-time cloud accounting without the administrative overhead Exact Online was originally built for.
Strong candidates for migration
- Businesses that find Exact Online's interface or admin overhead heavier than they need
- UK-based teams or subsidiaries who want a platform their accountant already uses daily
- Businesses wanting a wider third-party app ecosystem — e-commerce, payroll, inventory
- Teams prioritising real-time bank feeds, dashboards and mobile access
- Sole traders, Ltd companies and small groups without complex consolidation needs
- Businesses that want detailed historical records preserved in Xero, not left in a legacy archive
Cases requiring deeper assessment
- Group structures with significant intercompany trading or consolidation requirements
- Businesses using Exact Online's manufacturing, project or advanced inventory modules
- High transaction volumes across several currencies and VAT jurisdictions
- Businesses considering a change of base currency at the same time as the migration
- Organisations with custom Exact integrations that have no direct Xero equivalent
When remaining on Exact Online may be better
Exact Online may remain the more suitable platform where deep manufacturing, inventory or project functionality is core to daily operations, or where an existing integration stack is tightly built around Exact’s data model. In those cases, replacing Exact with Xero could mean adding several connected apps without a clear net benefit. Our discovery call assesses this before we recommend a migration.
- Migration scope
What can be transferred from Exact to Xero?
Your final scope depends on the quality and availability of your Exact Online data, the Xero plan you choose and the reporting outcome you need.
| Data Area | Typical Migration Treatment | Key Control |
|---|---|---|
| Chart of accounts | Retain, consolidate or redesign account codes and reporting groups | Account mapping approved before import |
| Customers and suppliers | Contact records, balances and relevant references migrated | Duplicates and inactive records reviewed |
| Sales and purchases | Invoices, bills, credit notes, receipts and payments for the agreed period | AR and AP ageing reconciled at conversion dates |
| Bank accounts | Historical transactions and balances, followed by an agreed live bank-feed cut-over | Statements and outstanding items reviewed |
| Manual journals | Transformed into supported Xero entries with correct dates and descriptions | Trial balance and journal totals compared |
| Multicurrency | Transaction currency and exchange-rate treatment preserved where Xero supports it | Base and foreign-currency balances checked |
| Cost centres / departments | Mapped to Xero tracking categories where the design fits | Mapping tested against required reports |
| Fixed assets | Agreed asset information or opening asset-register position migrated | Cost, depreciation and carrying value reconciled |
| VAT / GST settings | Tax codes and rates rebuilt to match your obligations in Xero | Return figures checked against source reports |
| Payroll history | Handled as a separate workstream depending on payroll product and jurisdiction | Payroll and general-ledger totals reviewed |
- Choose the right depth
Full history, comparative history or opening balances
Full transactional history
Best when your team needs detailed prior-period records inside Xero and wants to reduce reliance on Exact Online after cut-over. This option requires the most transformation and reconciliation.
Comparative history
A defined number of prior periods is migrated to support comparisons and management reporting, without transferring the full archive.
Opening balances only
Suitable for a clean start where Exact Online remains accessible as a historical archive. Open receivables, payables and ledger balances are set at the agreed date.
The right option depends on audit access, reporting needs, budget and timetable.
- Side by side
Exact Online vs Xero: how they compare
Both are capable platforms — Exact Online remains popular across the Netherlands, Belgium and Germany’s mid-market. Here’s where businesses typically feel the difference once they migrate to Xero.
| Feature | Exact Online | Xero |
|---|---|---|
| Core strength | Strong in NL / BE / DE mid-market & ERP-style workflows | Strong across UK, AU, NZ & global SMEs |
| App marketplace | Curated, ERP-focused integrations | 800+ third-party app integrations |
| Multi-currency accounting | Supported | Built-in, unlimited currencies |
| Real-time bank feeds | Available, market-dependent | Available in 100+ countries |
| Reporting & dashboards | Traditional, report-builder style | Real-time, customisable dashboards |
| Ease of use for non-accountants | Steeper learning curve | Built for business owners, not just accountants |
| Mobile experience | Functional companion app | Highly rated mobile app |
| Scaling across entities/regions | Possible, often needs add-ons | Native multi-organisation support |
- Who we help
Types of business we convert into Xero
Sole Trader
Ltd Companies
Multicurrency Business
Franchise Business
Overseas Entities
Group of Companies
Partnership Business
Charity Organisation
Dual VAT-Registered Business
Blockchain & Crypto Business
E-commerce Business
Any Small or Medium Business
- Controlled delivery
Our Exact to Xero migration process
A staged approach, so scope, mapping and reconciliation are agreed before anything is imported into Xero.
Discovery and objectives
Confirm entities, users, reporting priorities, integrations and go-live target.
01
Data assessment
Review volumes, currencies, administrations, custom fields and source-data quality.
02
Scope and acceptance criteria
Agree the migration period, inclusions, exclusions and control reports.
03
Xero target design
Design chart of accounts, tax settings, tracking, users and bank accounts.
04
Extraction and staging
Export agreed Exact Online data and maintain controlled working copies.
05
Mapping and migration
Convert records into the target model and resolve structural differences.
06
Reconciliation and sign-off
Compare agreed trial balances, AR, AP and bank control totals; document variances.
07
Training and support
Hand over the Xero environment, train your finance team and support go-live.
08
Multicurrency treatment
We identify transaction currencies, source exchange rates, settlement activity and outstanding foreign-currency items in Exact Online. Historical rates can be retained where the source data and Xero's import method support the agreed treatment. Foreign-currency manual journals require particular care, since Xero's journal and currency handling differs from Exact.
Group structures and multiple entities
Where Exact Online is used across several legal entities, each is assessed and mapped to an appropriate Xero organisation. Intercompany balances and consolidation requirements are reviewed separately, and may need Xero's own reporting tools or a connected consolidation app.
- Risk management
How we protect accounting integrity
- Written scope, date range and migration assumptions
- Approved account and tracking-category mapping
- Controlled trial migration for complex projects
- Comparative trial-balance checks at agreed dates
- AR and AP reconciliation, including allocations
- Bank balance validation
- Exception log for unsupported or incomplete records
- Finance-team review and sign-off process
- Client data handled under written confidentiality and UK GDPR obligations
Common problems we prevent
Migrations can go wrong when overpayments are misallocated, VAT codes are mismatched, foreign-currency journals import incorrectly, or cut-over transactions get duplicated. Our process is built to make these visible before handover, not after.
Important
The final control pack depends on the agreed scope and the reports available from Exact Online. Any unresolved source-data issue is documented rather than silently forced into Xero.
- The upside
What you get once you're on Xero
12+Automated bank feeds
Transactions import from your bank every business day, cutting manual data entry.
Faster online payments
Get paid up to twice as fast by connecting Stripe, GoCardless and more.
Effortless invoicing
Create recurring, professional invoices and get notified the moment they’re opened.
Real-time reporting
A live, accurate view of your financial position — no more waiting on month-end.
Bill management
Schedule payments and batch-pay suppliers to keep cash flow under control.
800+ app integrations
Invoicing, time tracking, inventory and expenses — all connected to Xero.
Unlimited users
Collaborate in the cloud with your whole team and financial advisors, at no extra cost.
Built-in payroll
Seamless payroll and accounting in one place, with employees paid on time.
Access anywhere
Xero is fully cloud-based — check your books from any device, any time.
- Why eCloud Experts
Accounting-led Exact to Xero migration expertise
eCloud Experts is a certified Xero migration partner with a specialist team supporting Exact to Xero projects for finance teams across the UK and Europe.
We work with finance teams, groups and accountancy firms on historical-data projects of varying complexity, from single-entity conversions to multi-currency group migrations.
- Certified Xero migration specialists
- Experience with Exact Online and other accounting systems
- Full-history and multicurrency capability
- Multi-entity implementation support
- Documented reconciliation and control reporting
- Tailored Xero training and post-go-live support
- UK-led delivery with coverage across Europe
EXPLORE MORE XERO MIGRATIONS
More Platforms We Migrate to Xero
We migrate businesses to Xero from a wide range of accounting platforms, with careful data mapping, reconciliation and support throughout the move.
- FAQ
Exact to Xero migration FAQs
Yes. Depending on the agreed scope and source-data quality, historical sales, purchases, payments, bank transactions and journals can be transformed and imported into Xero. The migration period and data types are agreed before work begins.
Yes, subject to the selected Xero plan and supported currencies. We map transaction currencies, exchange rates, payments and realised or unrealised differences, then reconcile agreed control totals.
Yes. Each Exact Online administration is assessed and mapped to an appropriate Xero organisation. Intercompany balances, shared reporting and consolidation needs are designed during discovery.
No. The two platforms use different data models and reporting structures. The objective is an accurate, usable Xero file with an agreed audit trail, not a screen-for-screen replica of Exact.
Validation normally includes comparative trial balances, AR and AP control totals, bank balances, selected VAT reports and an exception log for the agreed conversion dates.
Most projects take from a few working days to a few weeks, depending on transaction volume, currencies, data quality, approval speed and how much history is required.
They can be mapped where the target design fits Xero's tracking categories. Because the two platforms differ, the mapping is agreed and tested before the final migration.
Attachments and fixed-asset information can be included where technically available and agreed in scope. Volume, file access and asset-register requirements are reviewed separately.
Yes. Training can cover everyday processing, bank reconciliation, payables, receivables, reporting, tracking and month-end routines.
Cost depends on transaction volume, number of currencies and entities, and how much historical data you need migrated. We don't publish list pricing because scope varies significantly between businesses; most projects are quoted as a fixed fee after a discovery call.
Normally a discovery call plus read-only or reporting access to Exact Online, sample exports, the required date range, currency details, transaction volumes and your proposed go-live date.
- Plan your migration
Get a properly scoped Exact to Xero quote
Tell us your number of currencies, entities, approximate transaction volume, required data types and target go-live date. We’ll assess your Exact Online environment and recommend the right migration route.