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- Specialist UK Migration Service
VT Software to Xero migration
Moving accounting data from VT Software into Xero involves more than exporting a few reports. Your chart of accounts, customers, suppliers, VAT records and historical transactions all need careful review. At eCloud Experts, we provide a specialist VT to Xero migration service for UK businesses.
Xero Gold Champion Partner
Xero Migration Specialists
AAT Licensed Accountant
Clients We Migrated into Xero
What our client Says
- The Case for Switching
Why Move From VT Software to Xero?
VT Software is a well-established desktop accounting solution. Businesses sometimes reach a point where they need greater access, collaboration and connection with other systems.
Access Your Accounts Online
Xero is cloud based, allowing authorised users to access financial information online without depending on the original desktop computer.
- Always accessible
Work More Easily With Your Accountant
Business owners, finance teams, bookkeepers and accountants can work within the same Xero organisation.
Connect Bank Transactions
Xero supports connections with many banks, allowing transaction information to flow in for reconciliation.
Connect Other Business Applications
Businesses can connect Xero with payment systems, ecommerce platforms, expense tools, CRM software and other business applications.
Improve Day to Day Financial Visibility
Moving from VT Software to Xero can make it easier for teams to review invoices, bills, bank activity and financial reports from one cloud platform.
- Scope
What Can Be Migrated From VT Software?
Every migration is slightly different. The exact information that can be transferred depends on your VT records, accounting history, transaction volume and agreed migration period.
Chart of Accounts
Your VT nominal accounts can be reviewed and mapped to an appropriate Xero chart of accounts. Accounts can be reorganised, renamed or combined as part of the agreed setup.
Customers and Suppliers
Customer and supplier information can be prepared for migration into Xero so that important contact and accounting records remain available.
Sales Transactions
Historical sales invoices, credit notes and related accounting transactions may be included where suitable source information is available.
Purchase Transactions
Supplier bills, purchase credit notes and related purchase information can also form part of the migration.
Outstanding Invoices and Bills
Open customer invoices and supplier bills can be reviewed so that unpaid balances are represented correctly when you begin using Xero.
Bank and Credit Card Accounts
Relevant bank and credit card accounts can be prepared in Xero. Historical bank transactions may also be included within the agreed migration scope.
Journals
Accounting journals can be reviewed and transferred where appropriate.
Opening Balances
If you do not need a full historical conversion, we can instead establish an agreed opening position in Xero.
VAT Information
Relevant VAT accounting information can be reviewed as part of the migration. Your VAT scheme, previous returns and migration date should all be considered.
- How It Works
Our Migration Process
A successful VT to Xero migration needs a clear process. We normally divide the project into seven stages.
Migration Discovery
We begin by understanding how your business currently uses VT Software — reviewing companies, financial year, transaction volume, bank accounts, VAT registration, and reporting requirements.
- Number of companies
- Financial year
- Transaction volume
- VAT registration
Review Your VT Data
Before moving data, we review the available accounting information, identify the records required for the project, and flag any areas needing clarification before migration begins.
- Data assessment
- Record identification
- Issue flagging
Map VT Software to Xero
VT Software and Xero are different accounting systems. Accounts and records need to be mapped carefully, reviewing chart of accounts, tax treatment, customers, suppliers, and currencies.
- Chart of accounts
- Tax treatment
- Opening balances
Configure Your Xero Organisation
Your new Xero organisation needs to be prepared for the way your business will operate after the migration, including financial settings, VAT, users, and invoice settings.
- Financial settings
- VAT settings
- Users and permissions
Migrate the Agreed Data
Once preparation is complete, we begin the agreed conversion. The migration approach depends on the type of information being transferred and the amount of accounting history required.
- Data transfer
- History migration
- Quality checks
Reconcile the Migrated Data
Migration should not finish when the data appears inside Xero. Relevant balances are checked against the agreed VT source information to ensure accuracy.
- Balance verification
- Source comparison
Handover
Once migration checks are completed, your new Xero organisation can be prepared for ongoing use. Xero training and ongoing support can also be arranged if required.
- Go live
- Training
- Ongoing support
- Data Integrity
How We Check Your Migration
Reconciliation is an important part of any Xero migration service UK businesses rely on.
01
Trial Balance
Key balances can be compared between VT Software and Xero at the agreed migration date.
02
Profit and Loss
Relevant income and expense balances can be checked against the source information.
03
Balance Sheet
Assets, liabilities and equity balances can be compared after migration.
04
Customer Balances
Outstanding customer balances can be reviewed against the relevant VT records.
05
Supplier Balances
Unpaid supplier balances can also be checked against source records.
06
Bank Balances
Relevant bank and credit card balances can be reviewed against the agreed source position.
07
VAT Balances
VAT related balances can be checked where they form part of the agreed migration.
- Migration Scope
How Much VT History Should You Move?
You do not necessarily need to migrate every historical transaction. The right amount of data depends on how you plan to use Xero.
Opening Balances Only
Start fresh in Xero from an agreed date while keeping your older VT records separately.
Current Financial Year
Migrating the current year provides useful reporting continuity without transferring many years of historical data.
Two Financial Years
Two years of history can provide additional comparison for financial reporting and management purposes.
Longer Historical Migration
Businesses that need more detailed historic information can choose a longer VT Software to Xero migration period.
- Advanced Scenarios
Complex VT Software to Xero Migrations
Some businesses require additional migration planning. We can assess requirements involving:
Multiple Companies
If you maintain several company files in VT Software, each business can be reviewed and scoped separately.
Multicurrency Accounting
Foreign currency balances and transactions may require additional mapping and reconciliation.
Departmental Accounting
Businesses using VT departments can review how their reporting requirements should be handled inside Xero.
VAT Registered Businesses
VAT position and migration timing should be considered before the final cutover date.
Charities and Nonprofits
Your accounting structure and reporting requirements can be reviewed before migrating VT Software to Xero.
Ecommerce Businesses
Businesses selling through online platforms may also need Xero configured around ecommerce systems and payment providers.
Bank Feeds
Your new bank connections generally need to be authorised from within Xero.
User Access
Users and permission levels need to be configured for your new Xero organisation.
Payroll
Payroll requirements should be considered separately from your core bookkeeping migration.
Invoice Templates
Future Xero invoice templates may need to be configured rather than transferred directly from VT Software.
Apps and Integrations
Payment platforms, ecommerce systems and other applications may require separate connection and setup.
Fixed Assets
Existing fixed asset information should be reviewed before deciding how the Xero fixed asset records will be established.
- Important Note
Some Items May Need Separate Xero Setup
Not every part of a VT Software to Xero conversion is a direct data transfer. Some areas normally require separate configuration.
- Our Advantage
Why Choose eCloud Experts?
Choosing the right migration provider is important because accounting data needs to remain useful after the software change.
Accounting Led Migration
Our service focuses on both the accounting records and how those records will be used after migration.
Flexible Historical Migration
We can scope your migration around the amount of history your business actually requires.
Xero Setup Support
We can help prepare your Xero organisation alongside the migration.
Complex Migration Experience
We can assess migrations involving multiple entities, departments, VAT and multicurrency accounting.
Migration Reconciliation
Relevant balances are reviewed against the agreed source records as part of the migration process.
Training and Support
Your team can also receive Xero training and support after the migration where required.
- Who We Help
VT to Xero Migration for Different Businesses
Limited Companies
Move your accounting records from VT Software into Xero while maintaining a suitable structure for ongoing bookkeeping and reporting.
Sole Traders
We can help create a practical Xero setup suited to the size and needs of your business.
Partnerships
Relevant partnership accounting information can be transferred within an agreed migration scope.
Charities and Nonprofits
Your accounting and reporting requirements can be reviewed before migration.
Ecommerce Businesses
Move your accounting records while preparing Xero for suitable payment and ecommerce integrations.
Groups of Companies
Each business can be scoped separately and moved into the appropriate Xero organisation.
EXPLORE MORE XERO MIGRATIONS
More Platforms We Migrate to Xero
We migrate businesses to Xero from a wide range of accounting platforms, with careful data mapping, reconciliation and support throughout the move.
- FAQ
FreshBooks to Xero migration FAQs
Yes. We can review your VT accounting data and complete an agreed VT Software to Xero migration. The exact migration depends on the information available and the amount of history you require.
The migration may include your chart of accounts, customers, suppliers, sales transactions, purchase transactions, journals, bank transactions, opening balances and other agreed accounting information.
Yes. A VT Transaction+ to Xero migration can be planned based on your current accounting structure, transaction history and reporting requirements.
Yes. Historical transactions can form part of your VT to Xero migration, subject to the agreed migration period and available source information.
Open customer invoices and supplier bills can be included where suitable source data is available.
Existing departmental information can be reviewed and mapped to a suitable Xero reporting structure where appropriate.
Multicurrency migrations can be assessed individually. We review the currencies, balances and transaction history before confirming the appropriate migration method.
The timeframe depends on the number of transactions, accounting years, companies, currencies and complexity of your records. A clearer timeline can be provided after the migration requirements have been reviewed.
You can choose an appropriate historical period. This may include opening balances only, one financial year, two years or a longer period based on your business requirements.
Yes. Relevant balances can be reconciled against agreed VT reports and source information as part of the migration review.
In many cases, preparation work can begin while you continue using VT Software. A final cutover date is normally agreed to control transactions entered around the migration period.
Yes. Xero training and ongoing support can be added based on your requirements.
Ready to Migrate VT Software to Xero?
Tell us how you currently use VT Software, how many years of accounting history you require and when you want to start working in Xero. Our team can review your requirements and recommend an appropriate migration approach.