For ultra-high-net-worth individuals (UHNWIs), managing complex financial portfolios across multiple countries often means relying on different accounting systems and multiple bank accounts. Over time, this can lead to scattered data, inconsistent reporting, and time-consuming audits.

One of the most effective ways to gain control and clarity is to consolidate all historical financial records into a single Xero account  creating a seamless, continuous, and fully reconciled source of truth.

At eCloud Experts, we specialize in large, multi-year consolidations for UHNWIs, family offices, and international businesses ensuring that financial data spanning decades is securely migrated, reconciled, and ready for strategic use.

Common Scenarios We See

Many wealthy individuals and their trusted advisors find themselves with data spread across:

  • Legacy accounting systems like Sage 50 or Sage 200
  • Partially migrated records in Xero
  • Multiple bank accounts in the UK, USA, Europe, the Middle East, and offshore jurisdictions

Without a clear migration plan, this fragmented data can increase tax risk, complicate estate planning, and slow down critical financial decisions.

Benefits of a Full Xero Consolidation

Combining all records into a single Xero account delivers:

  • A clear, accurate picture of wealth at any point in time
  • Fast and reliable reporting for audits, due diligence, or investment decisions
  • Easier compliance across multiple tax jurisdictions
  • Peace of mind that nothing is lost in older systems

Key Challenges and How to Overcome Them

A successful multi-year Xero consolidation isn’t just about moving data; it requires careful planning and expert execution. Common hurdles include:

  • Extracting clean, usable data from old systems like Sage 50 and Sage 200
  • Dealing with duplicate transactions and overlapping date ranges
  • Harmonising different chart of accounts structures
  • Reconciling historical bank balances, especially with multiple currencies
  • Incorporating legacy banking data from international accounts securely

Our Proven Process for Ultra-High-Net-Worth Xero Consolidation

As a Xero Gold Champion Partner and global migration expert, our approach ensures complete accuracy and minimal disruption:

1️. Initial Scoping & Planning

We analyse all current and historical systems, bank accounts, and reporting needs. A clear plan prevents surprises and keeps the project on track.

2️. Secure Extraction & Clean-Up

Our team extracts data from Sage 50, Sage 200, and other systems. We remove duplicate or irrelevant entries, ensuring only accurate transactions move to Xero.

3️. Chart of Accounts Alignment

We merge or redesign the chart of accounts to suit the client’s current reporting standards, so historic data integrates seamlessly.

4️. Structured Import & Reconciliation

Data is imported in stages, carefully reconciled against original bank statements and prior system reports to guarantee accuracy.

5. Legacy Banking Data Strategy

We advise on the best way to import older bank transactions — whether through statement uploads or manual entry — so they support reporting but don’t interfere with current feeds.

6. Post-Consolidation Support

We provide a complete audit trail, reconciled balances, and tailored training for advisors or internal teams to work confidently in the new Xero setup.

Ready to Take Control of Your Financial Records?

Bringing 10, 15, or even 20 years of data into a single, secure Xero account is one of the smartest investments an ultra-high-net-worth individual can make. It saves time, reduces risk, and ensures your wealth is managed with clarity and confidence.

Get in touch with eCloud Experts today to discuss scope, timelines, pricing, and next steps. Let’s make your financial records work for you, not against you.