Why Signature Illumination Designs Switched to Xero: A NetSuite Migration Story
In today’s fast paced business world, efficiency and cost effectiveness are paramount. For many businesses, accounting software forms the backbone of their financial operations. However, as businesses grow, their needs evolve, and the tools that once served them well may no longer be the best fit. This was the case for Signature Illumination Designs, a company that had been using NetSuite for years. Faced with high costs and operational inefficiencies, they decided it was time for a change. The solution? A seamless migration to Xero, expertly handled by eCloud Experts.
The Problem with NetSuite
While NetSuite is a powerful enterprise resource planning (ERP) system, its cost and complexity can become burdensome for small to mediumsized businesses. For Signature Illumination Designs, the annual subscription fee for NetSuite exceeded $42,000—a significant expense that was no longer justifiable given their operational needs.
Moreover, the company faced several challenges:
High Costs: NetSuite’s subscription was a major drain on resources, impacting their bottom line.
Manual Processes: Payroll and project management required excessive manual intervention, leading to delays and errors.
Customization Needs: The company required tailored templates and tools to streamline operations and improve efficiency.
Complexity: NetSuite’s robust but intricate features made it cumbersome for daytoday use.
The team at Signature Illumination Designs realized that they needed a more userfriendly, costeffective solution that could support their growth without unnecessary overhead.
Why Xero Was the Right Choice
Xero, with its intuitive interface and powerful features, emerged as the ideal choice for Signature Illumination Designs. The platform offers:
Affordability: A significantly lower cost compared to NetSuite.
Ease of Use: A userfriendly design that simplifies accounting and financial management.
Integration Capabilities: Seamless integration with third party apps like Gusto, WorkGuru, and Stripe.
Scalability: The ability to adapt to the company’s evolving needs.
With the decision to migrate to Xero, the next step was finding a partner who could ensure a smooth and efficient transition. That’s where eCloud Experts came in.
The Role of eCloud Experts
At eCloud Experts, we specialize in helping businesses transition to Xero while minimizing disruptions. Our tailored migration services are designed to meet the unique needs of each client, ensuring a seamless experience from start to finish.
For Signature Illumination Designs, we developed a comprehensive migration strategy that addressed all their pain points and set them up for long term success.
The Migration Process
Here’s how we helped Signature Illumination Designs transition from NetSuite to Xero, saving them over $40,000 annually:
1. NetSuite to Xero Migration
Historical Data Migration: We transferred all historical financial data from NetSuite to Xero, ensuring accuracy and consistency.
Custom Templates: Invoice templates, purchase orders, and quotes were customized and transferred into Xero, maintaining brand identity and professionalism.
New Xero Instance: A fresh Xero instance was created to avoid any legacy data clutter, enabling clean and efficient operations moving forward.
2. Payroll Setup and Integration
Gusto Payroll Implementation: We implemented Gusto Payroll, a robust payroll solution that automates payroll processes and ensures compliance with local regulations.
Integration with Xero: Gusto was seamlessly integrated with Xero, reducing administrative tasks and improving payroll management.
3. WorkGuru Setup and Integration
Project Management Optimization: WorkGuru was configured and integrated with Xero, providing the client with realtime financial tracking and enhanced project management capabilities.
Data Migration: Historical project data was imported into WorkGuru, ensuring a smooth transition without losing valuable information.
4. Stripe Integration for Payments
Streamlined Payments: Stripe was set up to enable faster invoice payments, improving cash flow.
Automated Reconciliation: Payments made via Stripe were automatically reconciled in Xero, saving time and reducing errors.
5. Training and Ongoing Support
Tailored Training: We provided customized training sessions to help the client maximize the features of Xero and WorkGuru.
Annual Support: Ongoing Xero support was offered to ensure expert assistance whenever needed.
The Results
The migration and integrations resulted in significant improvements for Signature Illumination Designs. Here are the key outcomes:
1. Cost Savings: The company reduced their annual expenses by over $40,000, freeing up resources for other strategic initiatives.
2. Streamlined Operations: Integrated payroll, project management, and payment systems led to greater efficiency and fewer manual errors.
3. Enhanced Productivity: Automated workflows allowed the team to focus on core business activities rather than administrative tasks.
4. Improved Reporting: Realtime financial insights enabled better decisionmaking and more accurate project tracking.
Why Work with eCloud Experts?
Choosing the right partner for a migration is just as important as choosing the right software. Here’s why businesses trust eCloud Experts:
Xero Migration Expertise: We have extensive experience migrating data from platforms like NetSuite to Xero.
Payroll Integration Specialists: From Gusto to Employment Hero, we handle payroll setup and integration with precision.
Project Management Solutions: Our expertise in tools like WorkGuru ensures seamless workflow management.
ThirdParty App Integration: We support integrations with apps like Stripe, A2X, Cin7 Core, and more.
Custom Templates: We design fully personalized templates for invoices, purchase orders, and quotes.
Dedicated Support: Our ongoing Xero support ensures smooth operations long after the migration is complete.
The Transformation of Signature Illumination Designs
The decision to switch to Xero was a gamechanger for Signature Illumination Designs. With the help of eCloud Experts, they not only achieved significant cost savings but also transformed their operations, enabling them to focus on growth and innovation.
Ready to Migrate to Xero?
If you’re considering a move to Xero, let eCloud Experts guide you. Whether you’re transitioning from NetSuite or another platform, our tailored migration services will help you unlock the full potential of Xero while minimizing disruptions.
Contact us today to start your journey toward cost savings and operational efficiency.
