Client: Admiral Operations Ltd (UK) and Admiral Offshore Ltd (Cayman Islands)
Company Background:
Admiral Operations Ltd and Admiral Offshore Ltd are key players in vessel ownership, operation, and management, providing essential services to offshore oil and gas exploration, production, and Sage X3 to Xero Migration service support sectors. As their business grew, the need for a more efficient and scalable accounting solution became clear. Their legacy system, Sage X3, was not equipped to handle the increasing complexity of their operations, leading them to seek a more flexible and powerful platform.
To address this challenge, eCloud Experts, a Xero Gold Champion partner, certified advisor, and migration expert, facilitated the migration from Sage X3 to Xero. This transition aimed to enhance automation, improve financial reporting, and provide ongoing support to ensure a smooth transition to Xero’s powerful cloud-based solution.
Key Solutions Provided:
1. Migration of Historical Accounting Data
The first step in the process was migrating the historical accounting data from Sage X3 to Xero, covering the period from July 2018 to March 2023. eCloud Experts successfully transferred all data, including multicurrency transactions, ensuring that the financial records were accurately represented within the Xero platform. The migration process also preserved all financial histories, allowing Admiral Operations Ltd and Admiral Offshore Ltd to maintain continuity and accuracy in their records.
2. Comprehensive Xero Training
To ensure the teams at Admiral Operations Ltd and Admiral Offshore Ltd could fully utilize Xero, eCloud Experts provided extensive training on navigating the platform. The training covered essential topics such as:
- – Managing transactions
- – Generating financial reports
- – Leveraging Xero’s automation tools for improved efficiency
This equipped the teams with the skills they needed to effectively use Xero, allowing for better financial management and reducing manual errors.
3. Bank Reconciliation Automation
One of the key enhancements made during the migration was automating the bank reconciliation process. By integrating Xero’s bank feeds and utilizing its reconciliation tools, Admiral Operations Ltd and Admiral Offshore Ltd were able to automatically match bank transactions with their accounting records. This automation saved considerable time, reduced manual effort, and improved the accuracy of their financial data.
4. Sales Invoices Automation
Generating sales invoices for regular customers was previously a time-consuming manual process. To streamline this, eCloud Experts implemented automated invoicing workflows within Xero, setting up recurring invoices for regular billing. This reduced the effort required to generate invoices, ensuring timely billing and improving customer satisfaction by reducing delays.
5. Implemented Purchase Order Automation with Apps ApprovalMax
To enhance procurement processes, eCloud Experts integrated ApprovalMax with Xero, automating the creation, tracking, and approval of purchase orders. This integration improved visibility and control over procurement activities while reducing the potential for manual errors. It also sped up the approval process, allowing Admiral Operations Ltd and Admiral Offshore Ltd to operate more efficiently and with greater accuracy in their procurement workflows.
6. Consolidated Financial Reporting with Joiin
Given the need for consolidated financial reporting, eCloud Experts successfully implemented Joiin reporting apps within Xero. This integration enabled both companies to consolidate financial data across multiple entities, providing a unified view of their financial performance. With Xoiin, they gained valuable insights, helping them make more informed decisions and improving overall financial visibility.
7. Ongoing Xero Support
Following the migration, eCloud Experts continued to offer ongoing support to ensure Admiral Operations Ltd and Admiral Offshore Ltd could fully leverage Xero’s capabilities. This support included troubleshooting, answering questions, and helping the teams navigate advanced features for further optimizing their financial operations.
Results and Benefits of Sage x3 to Xero Migration
The Sage X3 to Xero migration delivered several key benefits for Admiral Operations Ltd and Admiral Offshore Ltd:
1. Successful Data Migration
The historical accounting data migration was completed seamlessly, with accurate transfers of multicurrency transactions and other financial records. This enabled both companies to maintain the integrity of their financial data and transition smoothly into Xero.
2. Increased Efficiency through Automation
By automating key processes like bank reconciliation, sales invoicing, and purchase order generation, both companies saved significant time, reducing the need for manual input and minimizing errors. This automation has allowed them to streamline their operations, saving both time and effort.
3. Improved Financial Visibility and Control by Sage x3 to Xero
The implementation of Joiin reporting apps provided Admiral Operations Ltd and Admiral Offshore Ltd with a consolidated view of their financials. This has enhanced their ability to make data-driven decisions, improving financial visibility and helping the management teams make more informed decisions about future operations.
4. Streamlined Procurement
The integration of ApprovalMax into Xero simplified the procurement process. With automated purchase order management and tracking, both companies have better control over their procurement activities, reducing delays and errors in the process.
5. Ongoing Support for Smooth Operation
With ongoing support from eCloud Experts, both companies continue to optimize their Xero usage. The dedicated support ensures that any issues are addressed promptly and that the teams continue to benefit from Xero’s advanced features.
Conclusion:
The Sage X3 to Xero migration has significantly enhanced the financial operations of Admiral Operations Ltd and Admiral Offshore Ltd. Through automation and improved reporting capabilities, both companies have gained greater control over their financial processes, allowing them to focus on their core business activities. The seamless transition to Xero has not only streamlined their accounting workflows but also positioned them for future growth and financial success.
If your business is looking to migrate to Xero, improve financial processes, or automate workflows, eCloud Experts can help. Contact us today to learn how we can help you transform your financial operations and take full advantage of Xero’s powerful features.
